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UNCLAIMED PROPERTY FOCUS is a blog written by and for UPPO members, featuring diverse perspectives and insights from unclaimed property practitioners across the U.S. and Canada. We welcome your submissions to Unclaimed Property Focus. Please contact Tim Dressen via tim@uppo.org with any questions about submitting a blog post for consideration and refer to our editorial guidelines when writing your blog post. Disclaimer: Information and/or comments to this blog is not intended as a substitute for legal advice on compliance or reporting requirements.

 

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Title: 2018 Fall Reporting Guide Part 3 (Mississippi – Rhode Island)

Posted By Administration, Thursday, July 26, 2018

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts:

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

 

Mississippi

Report due: Nov. 1, 2018
Extensions: No details provided


Contact: UPReporting@treasury.ms.gov or (601) 359-2513

Mississippi holder resources

 

Missouri

Report due: Nov. 1, 2018
Extensions: Extensions may be requested in writing at least 30 days before the reporting due date.


Contact: Email form

Missouri holder resources

 

Montana

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: UnclaimedProperty@mt.gov or (406) 444-6900

Montana holder resources

 

Notes from UPPO’s state administrator survey:

  • New website URL: https://mtrevenue.gov/property/unclaimed-property-holders/
  • Instruction manual/handbook has been updated in the past three months.
  • Payment should be mailed with payment voucher. No need to fill out UCH-1 form when submission is online.
  • New contact is Anna Walker: (406) 444-6917.
 

Nebraska

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: Email form

Nebraska holder resources

 

Nevada

Report due: Oct. 31, 2018
Extensions: Extensions may be requested.


Contact: nvholder@nevadatreasurer.gov or (702) 486-4140

Nevada holder resources

 

New Hampshire

Report due: Nov. 1, 2018
Extensions: No details provided


Contact: ap@treasury.state.nh.us or (603) 271-2619

New Hampshire holder resources

 

New Jersey

Report due: Oct. 31, 2018
Extensions: Extensions may be requested.


Contact: Email form or (609) 292-9200

New Jersey holder resources

 

New Mexico

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: (505) 827-0767 or (505) 827-0668

New Mexico holder resources

 

North Carolina

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: upreports@nctreasurer.com or (919) 814-4200

North Carolina holder resources

 

North Dakota

Report due: Nov. 1, 2018
Extensions: Extensions may be requested in writing before the report due date.


Contact: Email form or (701) 328-2800

North Dakota holder resources

 

Notes from UPPO’s state administrator survey:

  • Electronic reporting required for 2018. 

 

Ohio

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: UnfdClaims.UnfdClaims@com.ohio.gov or (614) 466-4433

Ohio holder resources

 

Oklahoma

Report due: Oct. 31, 2018
Extensions: Extensions may be requested in writing on company letterhead before the report due date.


Contact: holderinfo@treasurer.ok.gov or (405) 521-4273

Oklahoma holder resources

 

Oregon

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.

 

Contact: holder@state.or.us or (503) 986-5200

Oregon holder resources

 

Rhode Island

Report due: Nov. 1, 2018
Extensions: No details provided

 

Contact: ups@treasury.ri.gov or (401) 462-7676

Rhode Island holder resources

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

Tags:  fall reporting  unclaimed property 

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2018 Fall Reporting Guide Part 2 (Idaho – Minnesota)

Posted By Administration, Tuesday, July 24, 2018

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts:

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 will cover South Carolina through Wyoming.

 


Idaho

Report due: Nov. 1, 2018
Extensions: Extensions may be requested before the report due date. 


Contact: UCPBusinessQuestions@sto.idaho.gov or (208) 332-2942 or (877) 388-2942
Idaho holder resources 


Illinois 
Report due: Nov. 1, 2018, for all banking and financial organizations, insurance companies (other than life insurance) and governmental entities
Extensions: Extensions may be requested at least 15 business days before the reporting deadline.


Contact: Email form, (800) 961-8303
Illinois holder resources

 

Indiana

Report due: Nov. 1, 2018
Extensions: Extensions may be requested at least 30 days before the reporting due date.


Contact: updholder@atg.in.gov, (800) 447-5598 or (317) 883-4520
Indiana holder resources

 

Iowa

Report due: Nov. 1, 2018
Extensions: Extensions may be requested at least 30 days before the reporting due date.


Contact: upreport@tos.iowa.gov or (515) 281-7546 
Iowa holder resources

 

Kansas

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: KSHolder@treasurer.ks.gov or (785) 291-3173
Kansas holder resources

 

Kentucky

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: Unclaimed.property@ky.gov or (800) 465-4722

Kentucky holder resources

 

Notes from UPPO’s state administrator survey:

  •  Instruction manual/handbook has been updated in the past three months.
  • We want holders to keep checking on our website. We hope to have an import tool ready to use before the Nov. 1 reporting deadline.
  • Watch our website. We hope to have the import tool ready by Nov. 1 and will be able to process ACH payments.
  • Kentucky is not requiring Negative Reporting this year. New RUPPA laws are in effect for 2019 reporting season.

 

Louisiana

Report due: Oct. 31, 2018
Extensions: Extensions may be requested before the report due date.


Contact: (888) 925-4127

Louisiana holder resources

 

Notes from UPPO’s state administrator survey:

  • We have added a manual reporting option for holders to enter their data in lieu of uploading a NAUPA file. This feature is targeted to small holders who may not wish to purchase reporting software. We are phasing out paper reports. For 2018, we will continue to accept paper for less than 25 items, but this will be last year for paper reports.
  •  Louisiana no longer accepts HDE files. 
  • Louisiana no longer corrects incomplete data or incorrect codes in a holder’s NAUPA files. 
  • NAUPA files with errors will be rejected and must be corrected by the holder.

 

Maine

Report due: Nov. 1, 2018
Extensions: Extensions may be requested before the report due date.


Contact: up.holderinquiry@maine.gov or (207) 624-7470

Maine holder resources

 

Maryland

Report due: Oct. 31, 2018
Extensions: Extensions may be requested by mail or email before the report due date.


Contact: upholder@comp.state.md.us or (410) 767-1700 or (800) 782-7383

Maryland holder resources

 

Notes from UPPO’s state administrator survey:

  • Always use our web portal and send confirmation of payment instructions.

 

Massachusetts

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: UCPReporting@tre.state.ma.us or (617) 367-0400

Massachusetts holder resources

 

Minnesota

Report due: Nov. 1, 2018
Extensions: Extensions may be requested at least 30 days before the reporting due date. 


Contact: holder.unclaimed@state.mn.us or (651) 539-1545

Minnesota holder resources

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

Tags:  fall reporting  unclaimed property 

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2018 Fall Reporting Guide Part 1 (Alabama – Hawaii)

Posted By Administration, Thursday, July 19, 2018

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts over the next two weeks:

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

Alabama

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: unclaimed@treasury.alabama.gov or (334) 242-9614 or (888) 844-8400
Alabama holder resources 


Alaska

Report due: Oct. 31, 2018
Extensions: Extensions may be requested by mail or fax. Include reason for extension request and length of extension needed.


Contact: ucproperty@alaska.gov or (907) 465-3726
Alaska holder resources 


Arizona

Report due: Oct. 31, 2018
Extensions: Extensions may be requested by fax or email. Include company name, holder number or company FEIN, reason for extension request and length of extension needed. 


Contact: ReportingUnclaimedProperty@azdor.gov or (602) 716-6031
Arizona holder resources 


Arkansas

Report due: Oct. 31, 2018
Extensions: Extensions may be requested.


Contact: holders@auditor.ar.gov or (501) 682-6000 
Arkansas holder resources 

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Online reporting is required.
  • Due diligence threshold change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Notice timing change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Due diligence method change: Securities and sdb's must be sent by letter.
  • Report file type change: Arkansas requires all holder reports to be submitted electronically in a NAUPA-formatted file using certain options. Please refer to reporting booklet.
  • Some common areas of concern have been when holders submit a report without a payment or incorrect payment or when holders submit a payment without a report. We hope that by limiting the methods of reporting, holders may be able to more accurately reconcile their filings.


California 

Report due: Oct. 31, 2018, for Holder Notice Reports
Extensions: Extensions may be requested no later than 30 days before the due date. 

Contact: updholderoutreach@sco.ca.gov or (916) 464-6088 
California holder resources

Colorado

Report due: Nov. 1, 2018
Extensions: Extensions may be requested before the due date. Include company name, reason for extension request and length of extension needed. 


Contact: Holders@state.co.us or (303) 866-6070 or (800) 825-2111
Colorado holder resources 

 

Notes from UPPO’s state administrator survey:

  • You don’t need to mail in disks anymore. Colorado allows businesses to file their unclaimed property reports directly to us through our online portal.
  • ACH instructions are now at https://colorado.findyourunclaimedproperty.com/app/remitting-guidelines.
  • We also have a separate email for holder questions, Holders@state.co.us.
  • Checks are still accepted but please write the EIN on the front of the check in order to facilitate matching with reports.
  • Report file type change: Colorado no longer accepts reports with HDE encryption. Your NAUPA file may be in .txt, .hrs or .rpt format. Paper reports will no longer be accepted.

District of Columbia

Report due: Oct. 31, 2018
Extensions: Extensions may be requested before the due date. Include reason for extension request. 


Contact: DCUnclaimed.Property@dc.gov or (202) 442-8181
District of Columbia holder resources 

 

Georgia

Report due: Nov. 1, 2018
Extensions: No details provided


Contact: ucpmail@dor.ga.gov or (855) 329-9863
Georgia holder resources 

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.


Hawaii

Report due: Nov. 1, 2018
Extensions: Extensions may be requested by mail on company letterhead. Approvals will extend the reporting deadline until Jan. 1. 


Contact: Varies by island
Hawaii holder resources 

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

Tags:  fall reporting  unclaimed property 

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Celebrate the End of Fall Reporting Season

Posted By Administration, Thursday, October 26, 2017

As October winds down, unclaimed property professionals deserve a pat on the back for surviving another fall reporting season. To help UPPO members who are searching for appropriate ways to let their hair down, blow off some steam and celebrate, we are pleased to offer a few suggestions. 

 

Put the fallen leaves in your yard to good use.

 

 

Find how your favorite football team has been doing.

 

 

Get some exercise.

 

 

Enjoy a nice bonfire with friends but, remember, safety first. 

 

 

Finally figure out what the pumpkin spice latte craze is all about. 

 

 

Dance like nobody’s watching.


 

 

Catch up on sleep.

 

All images from giphy.com

Tags:  fall reporting 

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2017 Fall Reporting Checklist Part 4 (South Carolina – Wyoming)

Posted By Administration, Thursday, August 24, 2017

Fall reporting season is again upon us. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. We have also included information submitted to UPPO by unclaimed property administrators in response to a recent survey requesting updated reporting information. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

South Carolina

Report due: Oct. 31, 2017

Extensions: Extensions may be requested by email.

 

Contact: unclaimed@sto.sc.gov or (803) 737-4771

South Carolina holder resources

 

South Dakota

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: holders@sdtreasurer.gov or (605) 773-3379

South Dakota holder resources

 

Notes from UPPO’s state administrator survey:

  • Holder Reporting Portal is new in the last year.
  • Report file type change: We cannot accept HDE files.

 

Utah

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing 30 days before the report due date.

 

Contact: ucprop@utah.gov or (801) 715-3300 or (888) 217-1203

Utah holder resources

 

Notes from UPPO’s state administrator survey:

  • Due diligence threshold change: Not more than 180 days but not less than 60 days.
  • Due diligence method change: If address not available. email is acceptable means for due diligence
  • All reports must be filed electronically. 
  • Worthless shares are no longer reportable. 

 

Virgin Islands

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: (340) 774-7166

Virgin Islands holder resources

 

Notes from UPPO’s state administrator survey:

  • Report should be submitted in excel format only.

 

Virginia

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Bill Dadmun: William.Dadmun@trs.virginia.gov or (804) 225-2142 

Virginia holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Virginia is using a new file upload approach, which began in 2016. Files are validated upon receipt and if there are errors, they are reported back to the submitter within 24 hours. Once a file is accepted, a state specific AP-1 form is sent back via the contact e-mail. This form should be signed and mailed back with the remittance.
  • Report file type change: .txt, .hrs, or .rpt only. No encrypted files and all files must go through our website upload page.
  • While the threshold for required electronic reporting is 25 owners for Virginia, we highly recommend that all holders report electronically no matter how few owners they have. The process is easier and they can be more assured regarding the acceptability of the report they have submitted. The proper AP-1 form is supplied in a confirmation e-mail back to the submitter. Less work for the holder.
  • Contact change: William Dadmun, 804-225-2547 or william.dadmun@trs.virginia.gov 
  • EFT payment due at time of online filing.
  • If a NAUPA file is submitted for the report data, and the remittance is submitted via ACH or wire transfer, then the AP-1 form can be submitted as a scanned document (after being signed and scanned) to Report.Remit@trs.virginia.gov.
  • If you are reporting large numbers of tangible properties, and your software supports doing so electronically, you may now report tangible items in this manner. In the past, we required paper reports for tangible reports. You should still set up the tangible reports as a separate report. 

 

Washington

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date. Include company name, holder number, reason for extension request and amount of time requested.

 

Contact: Email form or (360) 534-1502 or (800) 435-2429

Washington holder resources

 

West Virginia

Report due: Oct. 31, 2017

Extensions: Extensions may be requested.

 

Contact: UP-ReceiptsGroup@wvsto.gov or (800) 642-8687

West Virginia holder resources 

Notes from UPPO’s state administrator survey:

  • We have recently added holder education training materials – the presentations from our May 2017 holder workshops to our website.
  • The state reports a trend of submission of multiple reports rather than one report per year. This takes up more staff time to process and more holder time to prepare and submit.

 

Wisconsin

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Email form or (608) 264-4594

Wisconsin holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Report file type change: Reports MUST be filed electronically. Reports on paper or CD will not be accepted.
  • Report formatting change: Complete owner and address information is appreciated to facilitate our automated data match process.
  • In Wisconsin, holder reports can post automatically, making property available for claimants in as little as three days. Holder reports must be correct when submitted, as we may no longer have the property for you to file a claim for refund.
  • ACH payment methods preferred. See Wisconsin Holder Report Guide for details.
  • EFT payment due at time of online filing.
  • Mailing address change: P.O. Box 8982 MUST be used. The old P.O. Box for the Wisconsin State Treasurer's office has been discontinued.

 

Wyoming

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: wyomingup@wyo.gov or (307) 777-5590

Wyoming holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Shares are to be issued in Direct Registration System (DRS) unless the stock issue company only allows physical certificates to be issued, at which time a certificate is acceptable.

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

 


Tags:  fall reporting  unclaimed property 

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