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Unclaimed Property Focus
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UNCLAIMED PROPERTY FOCUS is a blog written by and for UPPO members, featuring diverse perspectives and insights from unclaimed property practitioners across the U.S. and Canada. We welcome your submissions to Unclaimed Property Focus. Please contact Tim Dressen via tim@uppo.org with any questions about submitting a blog post for consideration and refer to our editorial guidelines when writing your blog post. Disclaimer: Information and/or comments to this blog is not intended as a substitute for legal advice on compliance or reporting requirements.

 

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2018 Fall Reporting Guide Part 1 (Alabama – Hawaii)

Posted By Administration, Thursday, July 19, 2018

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts over the next two weeks:

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

Alabama

Report due: Nov. 1, 2018
Extensions: Extensions may be requested.


Contact: unclaimed@treasury.alabama.gov or (334) 242-9614 or (888) 844-8400
Alabama holder resources 


Alaska

Report due: Oct. 31, 2018
Extensions: Extensions may be requested by mail or fax. Include reason for extension request and length of extension needed.


Contact: ucproperty@alaska.gov or (907) 465-3726
Alaska holder resources 


Arizona

Report due: Oct. 31, 2018
Extensions: Extensions may be requested by fax or email. Include company name, holder number or company FEIN, reason for extension request and length of extension needed. 


Contact: ReportingUnclaimedProperty@azdor.gov or (602) 716-6031
Arizona holder resources 


Arkansas

Report due: Oct. 31, 2018
Extensions: Extensions may be requested.


Contact: holders@auditor.ar.gov or (501) 682-6000 
Arkansas holder resources 

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Online reporting is required.
  • Due diligence threshold change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Notice timing change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Due diligence method change: Securities and sdb's must be sent by letter.
  • Report file type change: Arkansas requires all holder reports to be submitted electronically in a NAUPA-formatted file using certain options. Please refer to reporting booklet.
  • Some common areas of concern have been when holders submit a report without a payment or incorrect payment or when holders submit a payment without a report. We hope that by limiting the methods of reporting, holders may be able to more accurately reconcile their filings.


California 

Report due: Oct. 31, 2018, for Holder Notice Reports
Extensions: Extensions may be requested no later than 30 days before the due date. 

Contact: updholderoutreach@sco.ca.gov or (916) 464-6088 
California holder resources

Colorado

Report due: Nov. 1, 2018
Extensions: Extensions may be requested before the due date. Include company name, reason for extension request and length of extension needed. 


Contact: Holders@state.co.us or (303) 866-6070 or (800) 825-2111
Colorado holder resources 

 

Notes from UPPO’s state administrator survey:

  • You don’t need to mail in disks anymore. Colorado allows businesses to file their unclaimed property reports directly to us through our online portal.
  • ACH instructions are now at https://colorado.findyourunclaimedproperty.com/app/remitting-guidelines.
  • We also have a separate email for holder questions, Holders@state.co.us.
  • Checks are still accepted but please write the EIN on the front of the check in order to facilitate matching with reports.
  • Report file type change: Colorado no longer accepts reports with HDE encryption. Your NAUPA file may be in .txt, .hrs or .rpt format. Paper reports will no longer be accepted.

District of Columbia

Report due: Oct. 31, 2018
Extensions: Extensions may be requested before the due date. Include reason for extension request. 


Contact: DCUnclaimed.Property@dc.gov or (202) 442-8181
District of Columbia holder resources 

 

Georgia

Report due: Nov. 1, 2018
Extensions: No details provided


Contact: ucpmail@dor.ga.gov or (855) 329-9863
Georgia holder resources 

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.


Hawaii

Report due: Nov. 1, 2018
Extensions: Extensions may be requested by mail on company letterhead. Approvals will extend the reporting deadline until Jan. 1. 


Contact: Varies by island
Hawaii holder resources 

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

Tags:  fall reporting  unclaimed property 

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2018 Unclaimed Property Legislative Roundup

Posted By Administration with contribution by Marcella Easly, senior compliance advisor at UPCR, Thursday, July 12, 2018

Unclaimed property continues to be a popular topic for state legislatures. Although a handful of state legislatures are still in session, most have completed their work. Following is a brief summary of some of the noteworthy unclaimed property bills that became law during the 2018 session. 

 

Arizona

Effective on July 1, 2018, Arizona S.B. 1412 revises provisions concerning unclaimed property credits of electric cooperatives. Among its provisions, it allows a cooperative to use all unclaimed capital credits or fees for any lawful purpose that is consistent with the cooperative’s bylaws and authorized by the cooperative’s board of directors. Additionally, the bill exempts unclaimed capital credits and fees from the state’s Unclaimed Property Act. It also prohibits an individual, corporation, business association or other organization from diverting personal property to circumvent the unclaimed property process.

 

Effective on April 17. 2018, Arizona S.B. 1264 prohibits a gift card from being subject to a fee, except as noted. It also states that the underlying monies on a gift card may not be subject to an expiration date, though a gift card, code or device associated with a gift card may contain an expiration date if certain conditions are met.

 

Hawaii

Effective on Jan. 1, 2019, Hawaii S.B. 208 adopts the National Conference of Insurance Legislators’ Model Unclaimed Life Insurance Benefits Act, which requires life insurers to conduct database searches using the federal Social Security Administration’s death master file or similar database to determine whether an insured has died. It requires life insurers to use good faith efforts to locate any beneficiaries to a policy, contract or retained asset account.

 

Indiana

Effective on July 1, 2018, Indiana S.B. 376 provides, for purposes of the unclaimed property act, that a time deposit that is automatically renewable is considered matured upon the expiration of its initial period, unless: (1) the owner has consented to a renewal at the time of the account opening or at about the time of the renewal; and (2) the consent is in writing or is evidenced by the original account agreement or by any memorandum or other record on file with the holder of the account.

 

Kentucky

Effective on July 14, 2018, Kentucky H.B. 394 enacts the Revised Uniform Unclaimed Property Act of 2016. it also requires the State Treasurer to submit a report on the status of the abandoned property fund to the Legislative Research Commission by December 15, 2018.

 

Missouri

Effective on Aug. 28, 2018, Missouri S.B. 644 creates the crime of failure to register with the state treasurer to claim property on behalf of another person for a fee, set as a class A misdemeanor. The claim form will provide notice of the requirement to register with the treasurer if one is acting as a compensated representative for another individual entitled to unclaimed property. It also allows the treasurer to review and withhold any claim until he or she is reasonably satisfied that the claim is legitimate and that the person making the claim is aware of the nature and potential value of his or her claim.

 

Effective on Aug, 28, 2018, Missouri H.B. 1879 revises notification and abandonment requirements pertaining to consumer deposit accounts with a banking or financial organization.

 

Effective on Aug. 28, 2018, Missouri S.B. 769 provides that whenever a consumer deposit account with a banking organization or financial organization has been inactive for 12 months or more and inactivity fees apply, the organization must notify the account holder of such inactivity through first class mail postage prepaid marked “Address Correction Requested” or through electronic notice if the consumer has agreed to this. Additionally, the bank must send annual statements for such account and charge a fee up to $5 per statement.

 

Pennsylvania

Effective on Dec. 25, 2018, Pennsylvania H.B. 152 requires life insurance providers to participate in the Life Policy Locator Service adopted by NAIC.

 

South Dakota

Effective on Jan. 1, 2019, South Dakota H.B. 45 revises certain provisions regarding the sale of unclaimed property. It extends the timeframe before the state treasurer can sell abandoned stocks, bonds, and other negotiable instruments from 90 to 180 days.

 

Utah

Effective on May 8, 2018, Utah S.B. 156 defines various terms, subjects stored-value cards and payroll cards to the Revised Uniform Unclaimed Property Act, provides a time period after which a stored-value card is considered unclaimed property, exempts 529 educational savings accounts from certain provisions, and addresses the State Tax Commission's responsibilities with regard to unclaimed property.

 

Virginia

Effective on July 1, 2018, Virginia S.B. 253 and H.B. 686 clarify the criteria that must be met for a bank or other financial organization to impose charges or cease to pay interest on a dormant or inactive account that differs from those imposed on active accounts. The holder may reverse or cancel dormancy charges or retroactively credit interest upon the request of the owner if it also does so for all such property that becomes subject to certain unclaimed property reporting requirements.

 

Wisconsin

Effective on April 5, 2018, Wisconsin S.B. 274 implements the Model Unclaimed Life Insurance Benefits Act prepared by the National Conference of Insurance Legislators. Generally, the bill addresses the obligations of an insurer providing life insurance policies, annuities, or retained asset accounts with respect to identifying insureds who have died and their beneficiaries.

 

For the latest information about these and other noteworthy unclaimed property bills, visit UPPO’s govWATCH website

Tags:  Arizona  Hawaii  Indiana  Kentucky  legislation  Missouri  Pennsylvania  South Dakota  unclaimed property  Utah  Virginia  Wisconsin 

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Certificate Program Offers a Unique Unclaimed Property Professional Development Opportunity

Posted By Contribution from Becky Stephens, 2018/19 UPPO midwestern vice president, Thursday, July 5, 2018

On July 11, 2018, the UPPO Certificate Program will open for enrollment. For the first time, the program includes two tiers – basic and intermediate. 

 

When then-president Karen Anderson asked me at the UPPO Annual Conference in March 2013 to chair a task force that would conduct research, analyze the feasibility and costs, and prepare a formal recommendation to the UPPO Board of Directors regarding certificate programs, I had no idea how well this educational offering would be received by UPPO members. Late in 2013, the Education Exploratory Task Force made its recommendations to the UPPO Board of Directors, which heartily endorsed and approved the proposal. The UPPO Certificate Program was born.

 

UPPO members met the initial offering of the basic certificate tier with great enthusiasm, and all seats sold out within 15 minutes of registration opening. Since the program’s inception, more than 135 participants have successfully completed the basic certificate program. Congratulations to all who have participated, completed the program and received their certificates. 

 

The next logical step was creating the curriculum and courses to be offered for the intermediate certificate tier, the next level of education for individuals who have completed the basic certificate program. To be eligible for the intermediate certificate, you must have successfully completed the basic certificate program. The Certificate Program Subcommittee, a roster of seasoned unclaimed property professionals who have dedicated many years to understanding the complexity of unclaimed property regulations, has been hard at work developing this next phase.

 

Below are seven reasons to participate in either the basic or intermediate tiers. Perhaps one of them will help to persuade your employer to enroll you in the certificate program.

  1. Be acknowledged internally for your expertise. What we do as unclaimed property professionals isn’t always understood by our employers, but the meaning of being a certificate holder within your profession is understood. Universally, holding a certificate means that you hold a certain level of expertise and had to complete quantifiable goals to receive it. 
  2. Become more effective and confident in your responsibilities. You’ll learn the fundamentals of compliance at a deeper level than you could in one educational session. 
  3. Be one of the first in your organization to hang the unclaimed property certificate above your desk. Whether it’s the basic tier or the intermediate tier, this is an achievement of which to be proud. (My certificate is on display for everyone to see when they visit my desk.)
  4. For managers with new employees, use this as a long-term training solution for your newer employees. It will teach and reteach topics throughout the year – to relieve you from providing that continued education new professionals demand and need. 
  5. Grow as a professional. It’s always good to challenge yourself and learn something new. 
  6. Earn CPE while you learn. For every live webinar and in-person educational session you attend at the Annual Conference through the certificate program, you’ll be eligible to earn one CPE credit. 
  7. Be able to provide feedback and improve the program for future classes of the program. The program has been reviewed and tested, and we think it’s pretty awesome, but we’ll want your honest opinions about how to make this better for future participants. 
For more information, visit the certificate program web page, and watch for registration to open on July 11 at noon CDT. 

Tags:  certificate program  education  professional development 

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UPPO Advocacy Update: June 2018

Posted By Administration, Thursday, June 28, 2018

To help members remain aware of UPPO’s advocacy activities, the Unclaimed Property Focus blog recently began including a monthly Advocacy Update. Following are June 2018 activities and trends from UPPO’s Government Relations and Advocacy Committee (GRAC).

 

IRS Revenue Ruling

Most state legislatures are currently in recess. However, GRAC’s work continues. The biggest issue arising in June was the IRS Revenue Ruling stating that traditional IRA holders must withhold 10 percent tax and issue a 1099-R when reporting unclaimed property to the states. This ruling appears to be written with banks in mind, but it presents significant issues for the securities industry. UPPO is working with the Holders Coalition and other organizations whose members are likely to be affected by this ruling to formulate a strategy for raising these issues with the IRS and other agencies, such as the SEC and FINRA, which may have conflicting opinions on the practice. 

 

Priority Issue Workgroups

The GRAC Priority Issue Workgroups continue refining their messages and strategies. The Record Retention, SOL and Estimation group, for example, is reviewing UPPO’s positions in these areas as established during development of the Revised Uniform Unclaimed Property Act to ensure they remain relevant. 

 

As more and more legislatures and regulatory agencies take on issues affecting unclaimed property compliance, advocacy has become an increasingly important role for UPPO.

Please take a few minutes to complete our Government Relations and Advocacy Survey to help us build our grassroots network. Responses will give us the ability to mobilize UPPO members when we are faced with legislative and regulatory challenges and opportunities.

 

 

Tags:  1099  IRS 

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IRS Ruling Clarifies Reported Unclaimed IRAs are Taxable

Posted By Administration, Monday, June 18, 2018

 

On May 29, 2018, the Internal Revenue Service issued Revenue Ruling 2018-17, clarifying the agency’s position on traditional individual retirement account escheatment. Specifically, the ruling states that IRA holders – or trustees – must withhold 10 percent federal income tax and issue form 1099Rs when reporting unclaimed IRAs to the states. Holders are expected to comply by Jan. 1, 2019, or as soon as it becomes “reasonably practicable” to do so.

 

“Before this ruling, the obligations regarding tax withholding for reported IRAs were unclear,” said Freda Pepper, counsel with Reed Smith’s State Tax Group. “Often, when reporting an IRA to the state, holders don’t liquidate it but rather transfer custodianship of the IRA to the state. There has been confusion among holders and the states whether that was a taxable event.”

 

The ruling clarifies that Section 3405 of the Internal Revenue Code considers “any distribution or payment from or under an IRA… as includible in gross income,” and thus subject to tax withholding by the holder/trustee. 

 

Some holders already have held this position and routinely withhold tax and issue 1099Rs for escheated IRAs. Others do not. 

 

“From a banking perspective, some are already doing this and others will need to come into line with it,” said Tom Powers, business operations analyst at U.S. Bank. “Holders in the securities industry will definitely be affected by this ruling. Their distributions aren’t as clean cut as traditional banking products because they’re dealing with full shares and fractional shares. The way states want shares reported to them makes it more cumbersome for them. The ruling also covers individual retirement annuities, which are often offered by insurance holders, so they will be affected as well.”

 

Although the IRS ruling provides clarity and paves the way for consistent practices, it creates challenges for securities holders.

 

“With securities, there has to be some sort of liquidation of the property before it is reported to the state in order to withhold the 10 percent federal income tax,” Pepper said. “This could be logistically difficult. Should they try to determine the value equal to 10 percent of the IRA’s funds and liquidate just that? Or should they liquidate the entire value, which could have other tax implications for the owner?”

 

States also face some issues resulting from the IRS revenue ruling. Some have taken conflicting positions on whether reported unclaimed IRAs require withholding. For example, Pennsylvania changed its law in 2016, making unclaimed IRAs reportable after three years of inactivity regardless of the owner’s age. Generally, an early distribution would carry a tax penalty. However, the state took the position that transfer of custodianship would not result in a taxable event. The state will need to revisit this position in light of the conflicting ruling from the IRS. 

 

Because IRS revenue rulings typically address a very specific scenario presented to them for clarification, this specific ruling covers only traditional IRAs. However, there may be implications for other retirement products as well, according to Powers.

 

“With a Roth, you can take out your principal whenever you want because you’ve already paid taxes on that, but you haven’t been taxed on the earnings,” he said. “Dividends and interest become taxable when you retire. When transferring a Roth to the state, that taxable amount gets transferred. If there are tax implications for traditional IRAs, there almost have to be tax implications for Roth IRAs as well.” 

 

While holders and states have some issues to grapple with as a result of the IRS ruling, it should help owners. 

 

“Ultimately, this should get the property to the rightful owner quicker,” Pepper said. “Once a 1099 is issued, they will become aware the IRA has been escheated, allowing them to question the transaction and claim their property.”   

 

Tags:  1099  IRS 

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