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2020 Fall Reporting Guide Part 1 (Alabama – Hawaii)

Posted By Administration, Friday, August 21, 2020

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts over the next two weeks:

 

Part 1 covers Alabama through Hawaii.

Part 2 will cover Idaho through Minnesota

Part 3 will cover Mississippi through Rhode Island.

Part 4 will cover South Carolina through Wyoming.

 

Alabama

Report due: Nov. 1, 2020
Extensions: Extensions may be requested in writing. Include reason for extension request and length of time needed.


Contact: unclaimed@treasury.alabama.gov or (334) 242-9614 or (888) 844-8400
Alabama holder resources


Alaska

Report due: Oct. 31, 2020
Extensions: Extensions may be requested by email. Include reason for extension request and length of extension needed.


Contact: ucpholder@alaska.gov or (907) 465-3726
Alaska holder resources 

Notes from UPPO's state administrator survey:

  • Permits both electronic uploads and encrypted email.
  • Alaska doesn't have a portal for uploads but there are commercial services available. Use ucpholder@alaska.gov for submitting encrypted reports via email.
  • Holders may want to mention in their due diligence notice that claimants can search www.missingmoney.com. When they see their name, only then is the property available for claim. Since Alaska unclaimed property personnel are in the office one day a week, there will be a delay in loading reports and entering manual reports. Once the report has been loaded and the receipt has been posted, the property will display on www.missingmoney.com.


Arizona

Report due: Oct. 31, 2020
Extensions: Extensions may be requested by fax or email by Oct. 1, 2019. Include company name, holder number or company FEIN, reason for extension and length of extension requested.


Contact: ReportingUnclaimedProperty@azdor.gov or (602) 716-6031
Arizona holder resources 

Notes from UPPO’s state administrator survey:


Arkansas

Report due: Oct. 31, 2020
Extensions: No details provided.


Contact: holders@auditor.ar.gov or (501) 682-6000
Arkansas holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated.
  • Reporting website is now run by the Kelmar KAPS team, making reporting in Arkansas more similar to other states using the KAPS system.
  • COVID-19 temporary compliance changes: Granted extensions as requested
  • Please submit all reports electronically via our reporting portal at https://claimitar.com/app/submit-a-report.
  • Arkansas now offers an online payment option via its website.
  • Payment is due when the report is submitted.


California

Report due: Oct. 31, 2020, for Holder Notice Reports
Extensions: Extensions may be requested no later than 30 days before the due date.

Contact: updholderoutreach@sco.ca.gov or (916) 464-6088 
California holder resources

Notes from UPPO’s state administrator survey:

  • COVID-19 temporary compliance changes: Reporting timeframes changed: Life Insurance Notice postponed from April 30 to June 30. Remit from June 1-15 to June 1- Aug 15. Life insurance Remit postponed from December 1-15 to February 1-15, 2021.
  • Holders may submit a report via sFTP or by encrypted email.
  • For one-on-one assistance with the contents of your report, contact the Reporting Unit: (916) 464-6284 or UCPReporting@sco.ca.gov.


Colorado

Report due: Nov. 1, 2020
Extensions: No details provided.


Contact: Holders@state.co.us or (303) 866-6070 or (800) 825-2111
Colorado holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated.
  • All holders must submit their files online through the web portal at colorado,findyourunclaimedproperty.com.
  • COVID-19 temporary compliance changes: Treasury employees are all working from home for the foreseeable future. This makes telephone contact difficult so the best way to communicate with the office is via e-mail.
  • Due diligence threshold change: Owners owed more than $24.99 must receive a notice. Previously, the threshold was $49.99.
  • Notices must be sent out at least 60 days prior to the report due date and must give the owner 30 days in which to contact the holder and recover property.
  • There is specific language that must be substantially included in the letter's header. This language is specified at 38-13-502 C.R.S.
  • All insurance companies now have a reporting due date of May 1.
  • With the push for electronic filing, many holders are failing to report statutorily required information, such as an owner address or Social Security number because the computer program doesn't list those fields as “required.” There is confusion in the holder community between statutory requirements and programming requirements. Holders need to fill in information for all fields on a program even if it is not marked required in order to avoid corrective actions needing to be employed against the file. p>
  • All reports must be electronic and submitted through the online portal at colorado.findyourunclaimedproperty.com.
  • Holders should report and remit at the same time.

 

District of Columbia

Report due: Oct. 31, 2020
Extensions: Extensions may be requested by email to holders.ucp@dc.gov.


Contact: DCUnclaimed.Property@dc.gov or (202) 442-8181
District of Columbia holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated.
  • COVID-19 temporary compliance changes: Granting Extensions and VDA on an as needed basis.
  • Report file type change: Reports should be uploaded using the Web Portal at DC.findyourunclaimedproperty.com to remit a report or key a manual report; txt file only.
  • When filing a report online, you can also make or send a wire/ACH.
  • While the stay-at home-order has been lifted, and the District of Columbia has entered Phase 1 of reopening, the unclaimed property office is still under the telework operational status until further notice. Although operating remotely, the unclaimed property operations are functioning and are available at the listed email and phone number.

 

Georgia

Report due: Nov. 1, 2020
Extensions: No details provided


Contact: ucp.reporting@dor.ga.gov or (855) 329-9863
Georgia holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated.
  • New forms/information: UP-1 MV UP-2 MV UP-SR.
  • Electronic report submission permitted through UpExchange/UpExpress only.
  • Holders who are having difficulty reporting due to COVID-19 are encouraged to request an extension.


Hawaii

Report due: Nov. 1, 2020
Extensions: Extensions may be requested by mail on company letterhead. Approvals will extend the reporting deadline until Jan. 1.


Contact: Varies by island 
Hawaii holder resources 

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide.

Tags:  fall reporting  unclaimed property 

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