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2020 Spring Reporting Guide

Posted By Administration, Thursday, February 13, 2020

Spring reporting season is again upon us. Several states require holders to file reports between March 1 and July 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Connecticut 
Report due: March 30, 2020
Extensions: Extensions may be 
requested.


Contact: Maria Greenslade: 
maria.greenslade@ct.gov or (860) 702-3125
Connecticut holder resources 

 

Notes from UPPO’s state administrator survey:

  • Holder instruction manual has been updated in the past three months.
  • Please send all Connecticut reports to our lockbox location – PO Box 150435, Hartford, CT  06115-0435.  This is not a post office box and can accept overnight or certified deliveries. The office’s new physical location as of Jan. 10, 2020, is: 165 Capitol Ave., Hartford, CT  06106. 


Delaware
Report due: March 1, 2020
Extensions: Extensions may be 
requested.


Contact: 
escheat.holderquestions@delaware.gov or (302) 577-8782
Delaware holder resources.

 

Notes from UPPO’s state administrator survey:

  • Holder instruction manual has been updated in the past three months.
  • All filings must be made via the website. No paper or disk filings accepted. Holders may upload a NAUPA II-compliant file (many properties), or for holders with only a few properties to report, Delaware offers a “Manual Online Reporting” feature, where each property may be entered individually.
  • If reporting on a consolidated basis, please provide list of legal entities and FEINs that are included in the report. If using a third-party administrator to file, please provide current holder contact information, including updated information in the NAUPA file. Please clarify whether filing as a bank, insurance company, or “other”/corporation, to allow tracking of timely filings.
  • Payment is due upon filing.
  • Delaware made significant changes to its unclaimed property statute in SB 13, enacted February 2017.


Florida 
Report due: April 30, 2020
Extensions: Extensions may be 
requested.


Contact: 
EReporting@MyFloridaCFO.com, (850) 413-5522
Florida holder resources.

 

Notes from UPPO’s state administrator survey:

  • New holders can create their own Unclaimed Property ID. 
  • Holders can use online template for cash, securities and stock accounts with no limit to the number of owners for free.
  • Online reports only.
  • Failure to report complete information is an ongoing issue. Be sure to provide a full name and address. Make sure your data is in the correct field on the report.


Illinois 
Report due: May 1, 2020
Extensions: Extensions may be 
requested.


Contact: 
Email form, (800) 961-8303
Illinois holder resources.

 

Michigan

Report due: July 1, 2020

Extensions: Extensions may be requested by email.

 

Contact: TreasUPDReporting@michigan.gov or (517) 636-6940

Michigan holder resources.

 

Notes from UPPO’s state administrator survey:

  • Updated holder instruction manual expected in February 2020.
  • Holders can now report properties and remit payments electronically.
  • Michigan allows for aggregate reporting but encourages all holders to report detailed individual properties to avoid having claimants return to them to clarify which aggregate property their funds are in. As always, the state expects holders to provide as much identifying, verifying information as possible. Without all information, claimants sometimes are referred back to holders for verification purposes. 
  • Because CEPAS has changed its company ID, holders will need to update their information with a new number provided on the payment website. 
  • EFT at the time of filing is the state’s preferred payment option. Because not every holder wants to participate in ACH debit, they may send a check if needed.
  • Please address remittance submissions to “MI Dept of Treasury Unclaimed Property” for improved routing.
  • Michigan is participating in the “TW” (tax withheld) deduction code recommended by NAUPA. Michigan is also developing a new relationship type for “contingent beneficiary” for holders to use on insurance properties – the code has not been confirmed as yet (NAUPA does not endorse a code at all; Michigan is researching options). Information for holders has been clearly posted on the state’s website.

 

New York 
Report due: March 10, 2020
Extensions: Extensions may be 
requested. 

Contact:  
nysrpu@osc.ny.gov or (800) 221-9311
New York holder resources.

 

Notes from UPPO’s state administrator survey:

  • Holder instruction manual has been updated in the past three months.
  • Excel formatted reports can now be sent via secure file upload. A new template is available for securities remittance correspondence. Uploaded files will use an electronic VCL (New York's summary sheet). Use only the Excel template provided on the website
  • The Handbook for Reporters is getting a new look with a quick reference sheet in the front of each industry section, with some parts already completed.
  • When companies report using NY or NAUPA formats, they should use the property type code to correspond with the format chosen. Do not mix the code/format. Also, remember to use relationship codes for multiple owner accounts. Not only will it increase the likeliness that the state will pay claims correctly in the future, but it reduces the number of times the state needs to reach back to the reporting company for account title clarification.
  • EFT payment at the time of reporting is not required, but remittance and report details are expected at the same time.

 

Pennsylvania 
Report due: April 15, 2020
Extensions: Extensions may be 
requested.  

Contact: 
report@patreasury.gov or (800) 379-3999
Pennsylvania holder resources. 

Notes from UPPO’s state administrator survey:

 

Texas

Report due: July 1, 2020

Extensions: Does not accept extension requests.

 

Contact: up.holder@cpa.texas.gov or (800) 321-2274

Texas holder resources.

 

Notes from UPPO’s state administrator survey:

  • Holder instruction manual has been updated in the past three months.

 

Vermont 
Report due: May 1, 2020
Extensions: Extension requests may be submitted in writing to the Unclaimed Property Division of the State of Vermont Office of the Treasurer at least 30 days before the reporting deadline. Describe the circumstance(s) for the delay and indicate the anticipated report delivery date.


Contact: 
tre.upcompliance@vermont.gov or (802) 828-2407
Vermont holder resources.


For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the 
Jurisdiction Resource Guide

Tags:  spring reporting  unclaimed property 

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