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2019 Fall Reporting Guide Part 4 (South Carolina – Wyoming)

Posted By Administration, Thursday, August 1, 2019

Fall reporting season is again fast approaching. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. Because of the amount of information included, this guide will be published in four parts:

 

Part 1 covered Alabama through Hawaii.

Part 2 covered Idaho through Minnesota.

Part 3 covered Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

South Carolina

Report due: Nov. 1, 2019
Extensions: Extensions may be requested by email before the report due date.

 

Contact: unclaimed@sto.sc.gov or (803) 737-4771

South Carolina holder resources

 

South Dakota

Report due: Nov. 1, 2018
Extensions: Extensions may be requested in writing before the report due date.

 

Contact: holders@sdtreasurer.gov or (605) 773-3379

South Dakota holder resources

 

Notes from UPPO’s state administrator survey:

  • Aggregate amount has been lowered to less than $10 beginning July 1, 2019. This does not affect the Nov. 1 reports since the period ending is June 30.
  • South Dakota has received several reports with gift cards that do not have actual card numbers on the property. Actual card numbers must be included.
  • South Dakota will have a new procedure for reporting savings bonds beginning with the Nov. 1, 2020, reporting deadline. Instructions will be coming out in the holders manual and the website.

 

Tennessee

Report due: Nov. 1, 2019

Extensions: Extensions may be requested.

 

Contact: ucp.holders@tn.gov or (615) 253-5362

Tennessee holder resources

 

Utah

Report due: Nov. 1, 2019
Extensions: Extensions may be requested in writing before the report due date.

 

Contact: holders@utah.gov or (801) 715-3300

Utah holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Utah encourages the use of the online payment process at the time of filing the online reports.  The reliability of the online payment process is much improved from the past couple of years where reporters were unsure that the online payment process worked correctly.   

 

Virgin Islands

Report due: Oct. 31, 2019
Extensions: No details provided.

 

Contact: (340) 774-2991, ext. 4 (St. Thomas) or (340) 773-6449, ext. 4 (St. Croix)

Virgin Islands holder resources

 

Virginia

Report due: Nov. 1, 2019
Extensions: Extensions may be 
requested.

 

Contact: William.Dadmun@trs.virginia.gov or (804) 225-2547 

Virginia holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • New URL: www.vamoneysearch.org/report
  • When reporting co-owned accounts, there are certain combinations of Owner Relationship Codes that are not acceptable. This is discussed in Virginia’s Special Notices - New for 2019document on its website, along with other helpful hints. Please read this document.

 

Washington

Report due: Oct. 31, 2019
Extensions: Extensions may be requested in writing before the report due date. Include company name, holder number, reason for extension request and amount of time requested.

 

Contact: ucp@dor.wa.gov or (360) 534-1502

Washington holder resources

 

West Virginia

Report due: Oct. 31, 2019
Extensions: Extensions may be 
requested.

 

Contact: UP-ReceiptsGroup@wvsto.gov or (800) 642-8687

West Virginia holder resources

 

Notes from UPPO’s state administrator survey:

  • Key contact changes: The UP Director (Carolyn Atkinson) and Receipts Manager (Sara Withrow) have left the Treasurer’s Office. For reporting questions please contact Abigail Campbell, receipts manager at abigail.campbell@wvsto.com.
  • New Legislation - Linked Accounts (Banks only): HB 2609- Bank Accounts; Effective 6/2/2019  - New language in §36-8-2 allows for "linked accounts" in West Virginia - Checking accounts, savings accounts and CDs are linked; if one account is active, all accounts are considered active and not presumed abandoned (d) An indication of an owner's interest in property includes: (5) For demand, savings and time deposits held by a financial organization, any indication of the owner's interest in any demand, savings and time deposit held by the financial organization for that owner is an indication of the owner's interest in all demand, savings and time deposits held by that financial organization.  

 

Wisconsin

Report due: Nov. 1, 2019
Extensions: Extensions may be 
requested.

 

Contact: DORWIHolderReports@wisconsin.gov or (608) 264-4594

Wisconsin holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Step by step instructional videos have been added to Wisconsin’s unclaimed property website.
  • Wisconsin only accepts electronic filing in .txt format.
  • Complete owner & address information is appreciated to facilitate our automated data match process.
  • Frequent reporting error: Coding property as aggregate or unknown when the property owner is known, should be "All Other Owners" for the owner type, missing information on reports (parts of name or address).
  • All correspondence should be sent to PO Box 8982 Madison, WI 53708-8982 the old PO Box 2114 is no longer active and will return any items to sender.

 

Wyoming

Report due: Nov. 1, 2019
Extensions: Extensions may be 
requested.

 

Contact: upreports@wyo.gov or (307) 777-5590

Wyoming holder resources

 

Notes from UPPO’s state administrator survey:

  • New legislation that goes into effect July 1, 2019, requires holders of life insurance policies to select a box that says: "I hereby acknowledge that the following requirements have been met per W.S. 26-16-505(h): A. A beneficiary has not submitted a claim with the insurer; and B. The insurer has complied with W.S. 26-16-505 and has been unable, after good faith efforts documented by the insurer, to contact the beneficiary."
  • Wyoming hopes to be able to allow payments via EFT in this reporting season, but doesn't know for sure it that will be available.

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

Tags:  fall reporting  unclaimed property 

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